Does your company have trouble managing their documents and processes? Do you ever lose track of where critical information is?

If your answer is yes to any of these questions, then your company needs a dedicated document management/content management program. For a small business managing files on a shared network drive might be enough but for medium and larger companies you need to have a best-in-class content management software solution.

If you are looking for such an application, you must consider MaxxVault. They offer proven industry-level solutions for an affordable price range. MaxxVault LLC does offer an entry level package called MaxxDocs for smaller companies as well.

Introducing MaxxVault

MaxxVault provides a CMS (content management system) for the medium and larger enterprises. MaxxVault Enterprise software provides solutions around managing, securing, sharing and processing content.

 

MaxxVault Review

The MaxxVault team is truly focused on customer support. They have a pretty impressive client list based on what’s on their website – Go Daddy, JP Morgan and Parker Jewish.

They provide a fairly comprehensive list of core features that come with their base package on their website.

Their experience of more than 25 years is what excites me the most.

Features of MaxxVault

Now it’s time to dig deep into some of MaxxVault’s key features.

MaxxVault Features

#1. Uncluttered Interface

Your managing a large volume of documents when you’re at the helm an organization. The core aim should be to skyrocket the efficiency and not have to worry about managing content.

The problem with any other enterprise CMS is the UI. Most of them have a sluggish and confusing interface. On contrary to that, I have found the UI of MaxxVault resembles the file manager in Windows.

A company should design their interface to be used even by a non-techy. MaxxVault does this with their attractive software interface. So, you will not have to send your employees for a training session that they don’t find it difficult to deal with the features. The MaxxVault interface can also be tailored by user or group.

#2. Add-ons and Integrations

Though most of the features listed on the MaxxVault website are included in your paid subscription, you still might need an additional module for 3rd party integration. MaxxVault has several 3rd party integration options.

The integrations work flawlessly with your 3rd party line of business systems and help increase the overall ROI – return on investment.

 

Salesforce Integration, Microsoft Dynamics GP/AX/SL/NAV/CRM integration, Blackbaud Financial Edge integration, Blackbaud Raiser Edge integration, Epic Integration, AllScripts Integration and CLS integration are some of the popular add-ons that MaxxVault Enterprise offers.

#3. Mobile Application

We carry a mobile phone all the time. So, whenever you want to make review a document or complete a workflow, sitting in front of the lap/ PC and doing it will not always possible.

That’s why MaxxVault has launched an app to keep a track on the work follow. You can do whatever you do on the PC version without any hassle.

They have both the Android and iOS versions the app. And, it can be downloaded for free. But you have to have an active MaxxVault account to get it going.

Using the app, you can even access the files in the MaxxCloud as well. Sadly, no other OS platforms are supported, but I don’t think you own a Windows or RIM Blackberry OS.

#4. MaxxCloud

MaxxVault does come with your own private cloud server that can be hosted on your own servers. They do also offer a fully hosted MaxxCloud offering as well. Whether you need on premise, fully hosted or a hybrid solution MaxxVault has you covered.

#5. Enterprise Workflow and Digital Signatures

The MaxxVault Enterprise workflow solution can handle everything from simple to complex business processes. Most of their clients use some level of workflow and document automation. Workflow is supported in their desktop, browser and mobile interfaces. There are options for user notifications and inactivity timeouts as part of a workflow process. They also offer a robust workflow reporting tool.

MaxxVault Review

MaxxVault also provided their own digital signature tools but they also integrate with DocuSign.

#6. Document Indexing Automation

MaxxVault has some very powerful methods for auto indexing content when its loaded into the storage repository. MaxxVault supports OCR zone templates, barcode and OMR reading, database lookups and a really neat on the fly OCR indexing method called KeylessIndexing. Getting document and content organized and secured in MaxxVault is very simple.

Best Document Management Software

Pros
  • Strong integration options
  • Cloud storage option
  • Mobile application
  • Customizability
  • Robust workflow that supports business process automation
  • Great price per features ration
Cons
  • No free trial for MaxxVault Enterprise.
Final Verdict

For a company that manages a lot of critical information, an enterprise content management solution that is flexible and robust is key. MaxxVault Enterprise software is one of those solutions.

MaxxVault has a wide set of features that are part of their core offering that other enterprise document managing companies charge a lot of additional money for. MaxxVault does have a number of unique features like secure instant messaging and a file sharing feature for external users called MaxxSafe built into their platform. MaxxVault’s marketing saying is “Simple Just Got Easier” and I believe they deliver on that statement.