Capital Capture part of the PHS Group
Welcome to Data Solutions - secure, efficient, reliable We provide secure, efficient and reliable solutions to data and document management, working closely with our clients to tailor make end to end processes to help your business run efficiently and smoothly. Document and Data Management You can rest assured that your documents and data are in safe hands, cared for from cradle to grave in accordance with ISO 9001 and ISO 14001. Our data destruction process is accredited to BS EN 15713, giving you peace of mind that your confidential data is securely destroyed when required. Data Security We take every precaution to ensure that your data is in the safest possible hands... From the moment we collect your data for archiving or scanning, to the point where it’s destroyed at the end of its life cycle, the security of your critical information is paramount to us. We go that extra mile to guarantee the best possible security for your records and data, from equipping our storage facilities with VESDA units, to around the clock CCTV surveillance at all storage and shredding centres, and ensuring that our staff are fully vetted and security checked, you can be sure that your data is safe with PHS. Staff Vetting Each member of PHS Data Solution’s personnel has undergone rigorous security checks, including mobile shredding truck operatives, document handlers and delivery drivers. Along with CRB (Criminal Record Bureau) basic disclosure, an ID verification check and a National full “Right to Work” visa must be produced by the candidate. Authorised Personnel Customers can only retrieve records following instruction from an authorised member of their staff. These designated members of staff can be changed at any time simply by informing us of a change to the list of authorised personnel. Any request we receive from staff who are not an authorised signatory will be declined and the request referred to the client's Records Manager for clarification. Data Protection As part of our commitment to meeting our regulatory requirements PHS is registered under the Data Protection Act 1998 as both a Data Controller and Data Processor. Are you aware that, under Data Protection legislation, all company directors are personally liable for the safekeeping and secure destruction of all documents and data which identify living individuals? Data Management Compliance As part of our extensive consultancy services, we can provide you with the advice you need to ensure that the regulatory demands of your specific industry are met. We can also provide invaluable guidance in respect of retention scheduling, best practice in records management and Data Protection compliance. GPS Tracking All of our delivery, collection and shredding vehicles are fitted with GPS asset tracking. We know exactly where our vehicles are at any given time, giving our clients peace of mind when their critical documents are being transported. Whole areas and vehicle routes are geofenced and operations managers are alerted should a vehicle stray from its predefined route.